A "reason type" - also called "Away Reason" or "NotReadyReason" (NRR) in Stratus Agent is an indicator which the agent uses to signal his presence state. Typical Microsoft Teams equivalents are "Appear Away", "Busy" or "Do not disturb". A reason also works as signal to Stratus Agent that an agent is not ready to execute contact center tasks (answer calls, mails, etc.) - a state also tracked as "Not selectable" within the system.
Good to know
Stratus Agent also differentiates by "Reason Type" e.g. for reporting and other gathered metrics & statistics.
- By specifying "Reason Types" and (optionally) diversifying these reasons per Organization unit you can request agents to state the NRR in their Agent Assistant application every time their presence state changes to a "not selectable" one.
The "Reason Types" page is accessible on Settings -> Agents section -> Reason Types.
Some entries may not be shown in the "Reason Types" panel as they should not be changed nor accessed.
To create a new reason type, click "+ Add" button and fill it"s settings. You can also edit existing reasons by clicking on any NRR list item.
The "Reason Type" panel contains the following settings:
A unique Reason Type name. You may not re-use any predefined reasons or mirror existing names.
Select Organization Unit to which the reason type will be assigned.
Time Threshold for coloring
A reason type can be colored differently after the specified time on the web frontend. (e.g. after 12 minutes "Not Ready" becomes red - or any value defined in "Color" - because the agent was too long in this status).
This setting will not affect the Microsoft Teams status colors
Select the color the NRRs will get on web frontend after the "Time threshold for coloring" is reached.
Presence State drop down contains standard Microsoft Teams states like "Away", "Temporarily away", "Busy", "Do not disturb"
What is the Default-column?
This check box is disabled and just for indication purposes. There is one default NRR per system which cannot be assigned to any organization unit.
You may change the name for this reason, but not delete it.
Delete Reason Type
To delete an existing reason type, select it in the list of reason types and click "Delete" button.
If any organization unit is currently using the reason type, the "Delete" button is disabled. Hover over the "Delete" button and see the dependencies.
Before being able to delete these "Reason Types" you need to remove them from the organization unit ("Set Not Ready Reasons") first.