Power Automate Roles

Detail permissions for the Nimbus Admin UI

🔎NOTES

  • ☝ Certified and Custom Connector differences
    • All Roles listed in the table below have equal access rights to the Nimbus Power Automate Connector, however with varying detail Execution rights.
    • Note that your installed legacy & Custom Connectors may still work using these roles, but will not receive access to new features, e.g. new Triggers and Actions. 
      → ✅Tenant Administrator: If you still use a manually installed or legacy connector on your tenant consider a Connector Migration and adjust the roles accordingly.
  • ☝Role enforcement on flow execution: 
    • Starting February 2026 Nimbus will enforce improved security, ensuring that Flow Actions are only triggered by users with valid permissions.
    • The role will be validated at each execution of a flow.
    • Effectively this means that if you change roles or Organization Units on users that wouldn't allow access to the corresponding Nimbus data anymore, the flows will also fail. 
      → ✅Tenant Administrator: If you delegate running flows to Team or Service owners, ensure that any changes to their Nimbus Organization Unit are not revoking access to services that still require the flows. To minimize interruptions, we recommend to regularly review and confirm flow configurations and all involved user accounts to avoid any disruption or loss of data.
 

Table: Nimbus Power Automate Permissions

🔎Legend: Create, Read, Update, Delete, Execute

  Certified Connector Custom Connector Tenant Admin OU Admin Team/Service Owner Team Owner Limited
Conversations Triggers - GetOnNewTasks E   E  
When a task changes state GetOnUpdatedTasks E   E  
When the virtual task assistant has an update   E   E  
Actions Update task UpdateTask E   E  
Add a new external task AddExternalTask E   E  
Remove an external task RemoveExternalTask E   E  
Get Data from Virtual Task Assistant   E   E  
Address Books Actions Add a contact to an address book AddOrUpdateContact E E    
Update a contact in an address book - E E    
Empty an address book ClearContacts E E    
Get contact(s) from ana address book GetContacts E E    
Remove contact(s) from an address book RemoveContacts E E    
Outbound Service Calls Triggers When a scheduler entry changes state GetOnUpdatedOutboundTask E   E  
Actions Schedule a new outbound call AddOrUpdateOutboundTask E   E  
Get all scheduler entries GetOutboundTasks E   E  
Update a scheduler entry - E   E  
Remove a scheduler entry RemoveOutboundTask E   E  

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