INC User Assignment Types
Each Nimbus service can be of a different user assignment type that determines how users are associated to this service:
- MS Teams-based: Directly tied to your MS Teams "Teams" as determined during Service Provisioning. Users get automatically added and synced to a Nimbus service.
- Skill-based: Applies for manually created services via Service Administration. Requires skill-assignment from users you assign to the service from within your tenant directory.
- None: Has no users, but can be configured by any administrator. Used for IVR or first-level redirection services.
☝ Important to know: The user assignment type is fixated when a service was either provisioned via MS Teams or manually created via Service Administration, e.g. for IVR or skill-based distribution purposes. A switch between MS Teams-based and Skill-based services is not possible due to how individual users are configured and how Nimbus Features operate.
🤔 Is user assignment tied to licensing?
The method of user assignment per Service type, and related feature licenses not co-dependent on a technical level. However certain ways of managing user permissions may be preferrable, depending on your requirements and how you provision new services in future.
| User Assignment | Advanced Routing | Enterprise Routing |
Contact Center |
Description |
|---|---|---|---|---|
| MS Teams-based | ✅ | ✅ | 🔍 Relevant if you want to stick to MS Teams-based user sync but use Contact Center Features |
MS Teams-based user assignment is the most common scenario for new Advanced Routing and Enterprise Routing licensed services. Permissions are automatically determined by the role in the MS Teams channel, minimizing the administrative effort to onboard and configure new users. |
| None | ✅ | ✅ | ✅ | Services with user assignment type "none" are generally used for IVR or automated redirection. They can be created manually and out outside of an MS Teams channel restriction |
| Skill-based | ❌ | ❌ | ✅ |
The main use case for Contact Center services is setting up Distribution Policies to escalate calls based on Skills and Responsibilities. The Distribution Order guarantees that users get selected in a very targeted manner. With adjustments of their skills and Duty Profiles users can opt-in or out of certain distribution policies, e.g. based on time of day, workload, current responsibilities. Adding and removing of users is very flexible, e.g. across departments and outside of MS Team-based constraints. |
🤔 How does this affect my service operation?
Yes the user assignment greatly determines how a service (and its users) are managed and interact with each other in future.
💡 MS Teams-based services are tied to one dedicated channel in the Teams client.
The Service name and all channel users are in sync with and actively used by Nimbus for task distribution. Most interaction is tied to the channels within that team, e.g. Voice Messages, General chat.
💡 Skill-based services allow users to participate in multiple services simultaneously.
- The individual services are NOT tied to using MS Teams channels as central point of communication and user management. The removal of a dedicated Teams channel also removes the possibility for a single channel for Voice Messages, also opening up potential data access and GDPR compliance risks.
-
Skill-based services also add configuration complexity:
- Users on skill-based services are managed via Agent Service Settings per service. This can be done by any team owner.
- Optionally users can get Skills and Responsibilities assigned for escalated service task distribution. A Distribution Policy assigned to each service determines how new incoming tasks are distributed among users, depending on their responsibility and expertise.
- 💡 Good to know: Users are also not "Active" on skill-based services per default. Instead, they control their own service availability via configurable Responsibility Profiles.
💡None - Services with no users assigned
These services do not have users nor a specific MS Teams channel, and therefore don't use most of the abovementioned features. They only act as “gateway”, e.g. to route customers to actual services via IVR.
🤔 Does user assignment affect available features?
Yes, because certain features cannot operate “outside” of a given MS Teams channel context. While technically independent from the chosen service type (license) the user assignment type mandates which Nimbus Features are available. Here are some examples:
| Feature | User Assignment Type ► | MS Teams based | Skill- based | None |
|---|---|---|---|---|
| Workflow configuration | Adaptive Cards | ✅ | - | - |
| Voice message | ✅ | - | - | |
| Service Settings | Voice message channel | ✅ | - | - |
| Extensions tab | ✅ | ✅ | - | |
| Conversations Distribution section | ✅ | ✅ | - | |
| Setting of a Distribution Policy | - | ✅ | - | |
| New users immediately active | ✅ | - | - | |
| Reporting section | ✅ | ✅ | - | |
| Editable "Name" field on Service Settings | - | ✅ | ✅ | |
| Frontend UI | "Active" toggle for users | ✅ | - | - |
| Users switching Duty States / Responsibility Profiles | - | ✅ | - |