INC Caller Anonymization Limitations

🔎BY DESIGN: CALLER ANONYMIZATION

💡The following design notes are not considered issues: 

  • In any transfer scenario, the first service settings apply - including Caller Anonymization. Transfer to other services will inherit this setting from the original service session. This also works in the inverse case, meaning that transfers received from a service with anonymization disabled will NOT appear anonymized on a service that has the feature enabled.
  • Power Automate Connector: Any externally retrieved Parameters and other Customer-identifying context are not included in Caller Anonymization.
    → Nimbus cannot identify which parameters count as sensitive. If you need to anonymize this information, adjust your Power Automate flows accordingly.
  • Extensions Service Settings: While having “Store Conversation Context Data” toggle enabled, Custom Context Parameters may persist through anonymization. → We recommend to have this toggle disabled to ensure that sensitive parameters are not stored after a session.
  • Scheduling a Callback (see Use Case - Schedule Automatic Callbacks from a Nimbus Queue) will not work on anonymized services, as the Workflow Activity “Save to Parameter” will not have a Parameter with a usable customer PSTN to operate with.
  • The “Callback” Workflow Activity will not work on anonymized services.
  • The caller PSTN (phone number) will still be shown in Microsoft Teams UI, as Nimbus cannot control this part.
 

KNOWN LIMITATIONS: CALLER ANONYMIZATION

💡Currently out of scope, please refer to the available → workarounds:

  • “Announcement” Workflow Activity (with “Add Parameter” toggled on): Customer-identifying Call Data – such as $(Caller.TelNumber) –will be visible in the active session database.
    → We recommend to avoid using caller identifying parameters and System Fields in workflows.
  • Transcription (with Caller Anonymization enabled) will contain names of participants. 
    → We recommend to store the transcribed data exclusively within in “Nimbus Companion” Flow Actions while leaving transcription widgets on My Sessions disabled.
  • Custom Roles or Bulk Editing currently don't include “Data Privacy / Anonymization”.
    → Please adjust settings with Admin / Service Owner accounts individually.
 

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